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What are landlord mid-term inspections and why do you require one?

30th October 2023

mid-term inspections

Mid-term inspections is a formal check of your property during the course of your tenancy. It’s a good practice for landlords and tenants alike. Landlords can guarantee that their property is well cared for and that the tenancy agreement/occupation contract is followed, while tenants can raise any faults that could otherwise go unnoticed.

What is in a mid-term report?

A property agent will compile a comprehensive mid-term report. This is a documented and visual record of the state of the property at that time. A common property report comprises the following items:

 

  • Information about the complete state of the property (which involves walls, flooring, doors and windows, landscaping, and exteriors)
  • The condition of the property’s furnishings 
  • A look for any tenancy agreement violations, such as smoking or pets.
  • A check for any necessary maintenance (such as plumbing, electrical, gas, or general repairs).

Following the inspection, you will be given a copy of the report. This document, together with your inventory and any property certificates, should be kept in a safe and secure location.

 

Why are mid-term inspections required for landlords?

A mid-term report, as well as an inventory and condition report, as well as  a check-out assessment, will help you make a strong argument in any damage-related deposit issues.

Your professional reports will prove what transpired if your tenant/contract holder returns the property in an unacceptable condition at the end of the tenancy.

For example, if your tenant left the house in a considerably dirty state, or if any furnished furniture was broken beyond normal wear and tear, the extent of degradation will be shown in your mid-term report.

If you are involved in a damage-related deposit dispute, it is unlikely that you will be granted any repairs unless you have an assessment or property report prepared by an agent or appointed person.. The possibility of a deposit disagreement isn’t the only reason you should schedule a mid-tenancy visit. An inspection can assist discover minor maintenance issues that, if not addressed promptly, can quickly escalate into major repairs.

On a more serious note, mid-term inspections can reveal tenancy agreement violations as well as possible unlawful conduct. Serious offences, such as cannabis farms, can be reported before they endanger other tenants and their neighbours.

If you’re unsure whether to renew the tenancy with your present tenants a mid-term inspection can assist you to make a more informed choice.

 

Can a mid-term inspection be refused by my tenant? 

As a landlord, you are responsible for the continuing maintenance of your property. This duty of care includes performing a mid-term inspection. You or an expert can visit your rental home to undertake routine inspections as well as additional maintenance tasks such as EICRs and Gas Safety Assessments, but you must notify your tenant first.

You need to tell them immediately as you have booked it so they are aware. For any property visits, you must provide your tenant at least 24 hours’ notice.

Seraph Property Management is here to help you with your rental properties, including maintenance, mid-term inspections, inventories and check-out inspections. Contact a member of our team today!